The AltoPartners Guide to Diversity and Inclusion : My Name Is…

September 15, 2022 Share this article:

My Name Is DEI

Say my name

“Many new arrivals (we don’t like the term refugee) have names that are unfamiliar to Western Europeans. Just seeing a name that you can’t pronounce on a CV can cause hesitation and uncertainty in a potential employer. It’s important that interviewers know how to navigate these situations in a way that does not embarrass or diminish the applicant,” says Wim Kerkhof, co-founder of Talents for the Netherlands. Together with Leaders Trust / AltoPartners the Netherlands, the organisation helps to integrate new arrivals fleeing war and political persecution in their homeland into the workplace – matching skills with job shortages.

Why is it such a big deal?

Your name is a crucial part of your identity. In many societies, it is endowed with a deep religious or cultural significance. A lot of people think they are doing the right thing by shortening an unfamiliar name into a form that is easier to say and less likely to trip them up – like changing Muhyiddin to Mo. But unless the applicant says, “please call me Mo”, or “everyone calls me Mo”, then it is not acceptable to shorten a person’s name simply because you can’t say it.

What if they don’t appear to mind?

Historically, refugees, migrants and those living under colonial oppression tended to change their names to fit in with the ruling culture. In South Africa, for example, until the end of the Apartheid era, many people adopted or were given a Western name alongside their traditional name. Research also shows that Asian and black applicants in the US with anglicized names get more call backs. But even supposing the candidate has persuaded themselves that they’re OK with this, what does it say about their employer’s commitment to equality and diversity? If an employee feels they should alter their identity to make other people around them more comfortable, then that may be a diverse workplace, but it is neither equitable nor inclusive.

Small gestures, big impacts

It’s not just a question of treating a fellow human being with respect. Insisting that people try to learn and say their colleagues’ names correctly sends a powerful message about your company values. We also know that if you treat employees with respect and make them feel seen and heard, it will be reflected in their interactions with clients and customers.

Tips for meeting and introducing a candidate or new colleague with an unfamiliar name.

  1. Before introducing a candidate to an interview panel or their prospective colleagues, take time to let people know how to say the candidate’s name correctly. If it sounds very different to the way it is written, send a voice note to the team and /or break down the name phonetically in the covering email.

  2. Coach employees on what is acceptable when encountering an unfamiliar name. Do say: “I’m sorry, I didn’t catch your name. Would you mind repeating your name slowly so I can get it right?”

It usually only takes a minute to get your tongue around unfamiliar patterns of vowels or consonants. Also say: “Am I saying your name right? Please correct me if I get it wrong. I would like to learn how to say it properly.”

  1. Do not say: “I’ll never get that right – do you have a nickname or a shorter version I can use?” “Let’s just call you Anna/ Ed – that’s the easiest thing for everyone.” “Is that even a real name?”

Refusing to try to pronounce someone’s name correctly is a form of microaggression. It shows that their identity is not as important as your linguistic comfort zone. Deliberately mispronouncing a person’s name to amuse your colleagues, or upset the person, is harassment and bullying.

  1. When engaging with a new employee about their name, be mindful of your own biases and don’t reinforce social stereotypes. Don’t say, for example, “There is a waiter called Sanjit at our favourite restaurant”, or “Our cleaner has a daughter called Sampaguita.”

  2. If you struggle to pronounce the person’s name, keep trying. Don’t try to avoid saying their name, and don’t substitute the person’s name with inappropriately casual catchphrases like “Mate” or “Bro” or patronising terms such as “My Dear”.

  3. Add names to your spell checker. Misspelling a person’s name on a job offer or an invitation to come for an interview is, at best, sloppy and, at worst, disrespectful.

  4. If you want to make your workplace more inclusive, consider adding phonetic tags to email signatures and include phonetic spellings on badges, lanyards, and even office doors.

  5. There are plenty of online resources to help run internal awareness campaigns around the importance of acknowledging people’s names. We love the MyNameIs campaign undertaken by the UK-based Race Equality Network.

A door opener to better employee relationships

Name engagement is a door opener to better and more authentic employee engagement, says Maureen Alphonse-Charles, Senior Vice President of Talent, Diversity and Equity of Koya Partners, a member of the Diversified Search Group / AltoPartners USA: “Companies should consider the notion of creating ‘a safe space’ ─ where people can speak openly and freely without fear ─ to foster meaningful relationships built on a foundation of respect. One way to do this is to start out with an understanding of the significance of names. This will often set the tone for the authenticity of an exchange which more than likely will lead to deeper, more sustainable connections. Engaging around names is a powerful tool to build a deeper relationship and can create a foundation for more memorable long-term exchanges, which, in turn, can be helpful in mitigating unconscious biases and our natural tendencies to stereotype. Focusing on individual connections will lead to more efficacious team dynamics, higher levels of productivity, and long-term commitment.”

Share your diversity experiences and dilemmas here - let’s see how we can help.

Maureen Alphonse-Charles
Managing Director, Executive Search AltoPartners Boston